Scanning and Archiving
TODO: Fix details on this page
When you have completed an experiment, or when you are done running subjects for a while (during the summer), you need to scan and archive your consent forms.
Scanning Consent Forms
Here is an example of what consent forms should look like when they are ready to be scanned and archived.
Before you start scanning, your consent forms must:
- Be clean and readable copies
- Be stamped and not expired (stamp must be in the top right corner)
- Contain the correct Sona number and experiment name (e.g., "Sona #087: Criterial Recollection)
- Be signed by the experimenter
- Be dated by the subject
- Be de-identified, meaning that there cannot be information on the consent forms (like subject numbers) that could link the subjects to their data
How to Scan Documents
Use the walk-up copier located in PRCE. (Include step by step instructions here. Settings: Black and white. )
Check Your Scanned Files
When you receive the PDF, check to make sure the scanned PDF matches your experiment log. If you tested 100 people, there should be 100 pages in the PDF. Before you scan, put your consent forms in the same order as the experiment log.
Name Your Scanned Files
Please include the following:
- Sona number (e.g., #087)
- Experiment name (e.g., Criterial Recollection)
- Start date: Date of the earliest consent form in the file (e.g., 2010-9-2)
- End date: Date of the latest consent form in the file (e.g., 2010-9-30)
Example: "#087 Criterial Recollection 2010-9-2 to 2010-9-30.pdf"
Archive Your Scanned Consent Forms and Record Info on IRB Sheets
Put the PDF(s) of scanned consent forms on LearningLab.
Scanning Consent Forms, Archiving Consent Forms, and Reporting Subject Counts Note that subject reports need to be reported to me. Also note based on the dates above when the IRB reports are due