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Working in Sona

This page describes key things to know about working in Sona, including how to post timeslots and retrieve a list of subject names.

Sona Terminology

  • A timeslot in Sona refers to a session that may have one or more spaces for subjects. For example, if you have a 10:00AM session where you can test four subjects, this would be one timeslot with four spaces.

Posting Timeslots

  • Before posting timeslots in Sona, you must reserve a testing room using the Google Calendar for that room. (If you are using the shared testing room, Room 3132, you will also need to sign out that room on the department’s room reservation schedule.) See the section Using Google Calendars to Reserve Rooms.
  • You should post timeslots one week in advance of when they will occur. If you are posting timeslots for next week, those timeslots should be posted by Wednesday of this week at the latest.
  • To post timeslots, log in to Sona
  • You can then click “My Studies” on the top menu, or click “View, add or edit timeslots” in the “My Studies” section of the page.
  • You will see a table that lists your experiments. Find the experiment you want to post timeslots for, and click “Timeslots” in the right column. If the experiment is a multi-session study, you will see separate links for each session (e.g., “Part 1 Timeslots” and “Part 2 Timeslots”).
  • If you are creating multiple sessions, click “Add Multiple Timeslots”. If you are only creating one session, click “Add A Timeslot”.
  • Complete the form to create timeslots. (See the screenshot on the next page.) Enter the following information, then click the “Add” button:
    • Number of Timeslots
    • Date
    • Start Time (of your first session). Double check AM/PM.
    • Free time between slots. Leave this set to 0.
    • Move timeslots to business hours?. Leave this set to "No".
    • Number of Participants (per timeslot). Make sure this number is not larger than the number of computers in the room you are using.
    • Location. Enter: "PSYC 3105 Waiting Room (Please arrive early)"
    • Researcher. Make sure your name is selected.

Example:

  • Another way to add timeslots is to copy timeslots from a previous week to a new week. This can be done when the timeslots from a past week will be exactly the same as those in a new week.
  • Next, after you have created timeslots, you can review the timeslots before they are posted in Sona and available to subjects. Double-check that everything is correct. You can make modifications to the timeslots from this page or click "No" under "Add This Timeslot?" if you want to delete a timeslot.
  • Once you are sure everything is correct, click “Add Selected Timeslots”. You will get a System Message at the top of the page confirming the number of timeslots that were posted. If you posted your timelslots for an unusual time (e.g., 12:00AM instead of 12:00pm) this message will tell you.
  • If you are running a multi-session study, at this point you will need to create timeslots for additional parts of the study (e.g., Session 2 of a two-part study).

Fixing Mistakes

  • If you make a mistake and need to change anything about timeslots you have posted, you must fix your mistake immediately. Once a subject signs up in a timeslot, you will not be able to change the timeslot.
  • Navigate to the experiment and timeslot you need to change and click “Modify”.
  • You can change the Date, Start Time, and Number of Participants within the timeslot. Once you are done with changes, click “Update Timeslot”.
  • You can also delete the timeslot by clicking the “Delete” button. This button will only appear if no one has signed up in the timeslot.

Retrieving Subject Names

  • Prior to running a batch of sessions, you will need to retrieve a list of subject names from Sona
  • On the Sona home page, under “Upcoming Appointments”, click on an upcoming appointment.
  • The names of subjects will be listed for each session (each timeslot). See the screenshot below.
  • Print this list so you have it with you when you go to the waiting room (3105) to get the subjects.

Example: